Stappenplan als origineel fyto exportcertificaat Japan mist
Based on Japanese law the Plant Protection Station (PPS) at the Japanese port of entry requires an original (no copy!) of the phytosanitary certificate in order to proceed with the import inspections. Problems arise when the documents are lost. for example when the airline either loses the phytosanitary certificate or forgets to load it onto the plane before departure from the Netherlands.
Steps to be followed
The steps you should take to solve this problem are as follows:
- If the certificate is found in the Netherlands (or any other place), send it immediately to the PPS at the Japanese port of entry via international courier (such as DHL).
- If the certificate is lost and cannot be found, contact the KCB or other inspection service immediately and request a replacement certificate. The inspection services are officially recognized control body which are appointed by the NVWA to decide whether a replacement certificate will be issued. In special circumstances, the inspection bodywill issue a replacement certificate in consultation with the NVWA. If a replacement certificate is issued, send it immediately to the PPS at the Japanese port of entry via international courier.
- If the original of the phytosanitary certificate, or a replacement certificate, is sent to the PPS at the Japanese port of entry, together with a clear explanation from either the importer or the freight forwarder of the shipment, the PPS will most likely accept the original and proceed with the import inspection. The involvement of the Embassy is not necessary in this process.
- In the unlikely event the problem remains unresolved after the original or replacement is submitted to the PPS, contact the agricultural section of the Embassy (Attn. Ms. Yuko Saito, tel. +81 3 5776 5492 / +81 90 8642 3575).
Please be aware that the Embassy cannot issue a letter or any other official document in regard to the lost certificate or a replacement certificate in response to a request from an exporter or an importer. It is only when the above steps are followed and the problem remains unresolved that the Embassy can issue an official document, and then only in response to instructions issued by the inspection service or the NVWA.
Official website of Plant Protection Station of Japan: http://www.pps.go.jp/english/
